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554Part IVRunning ApplicationsAfter Thunderbird is installed, look for a Thunderbird menu entry on your panelmenu (usually under an Internet submenu). As an alternative, you can just run thethunderbirdcommand from a Terminal window. Figure 21-4 shows an example ofthe Mozilla Thunderbird e-mail client. Figure 21-4:Mozilla Thunderbird was designed to be a fast, efficient e-mail client. Find out the latest on the Thunderbird project at http://texturizer.net/ thunderbird. Working with Text-Based E-Mail ReadersThe first text-based mail clients could be configured quite simply. Mail clients suchas mutt, mail, or pine were often run with the user logged into the computer that sacting as the mail server. So instead of downloading the messages, using POP3 orIMAP, the mail client would simply open the mailbox (often under the user s namein /var/spool/mail) and begin working with mail. Many text-based mail programs are available for reading, sending, and working withyour mail. Many of these programs have been around for a long time, so they arefull of features and have been well debugged. As a group, however, they are notvery intuitive.
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553Chapter 21E-Mailing and Web Browsing3.Click Add and select criteria for including a message in your vfolder. You cansearch to see if the sender, recipient, subject, message body, or other part ofthe message contains or doesn t contain the string you type in the next box. Click Add again if you want to add more criteria. 4.If you want to search only specific folders, click Add in the vFolder Sourcesbox and select the folder you want to search. You can repeat the Add tochoose more than one. Otherwise, you can select to search all local folders, all active remote folders, or all local and active remote folders. Then click OK. 5.Make sure the folder bar is visible (View.Folder Bar). The folder you just cre- ated is listed under the VFolders heading. Click on that folder to see the mes- sages you gathered with this action. At this point, you can work with the messages you gathered in the vfolder. Althoughit appears that there are multiple versions of each message across your mail fold- ers, there is really only one copy of each, so deleting or moving the message from avfolder actually causes it to be deleted or moved from the original folder in whichthe real message resides. Filtering E-Mail MessagesYou can take action on an e-mail message before it even lands in your Inbox. ChooseTools.Filters, and a Filters window opens to let you add filters to deal with incom- ing or outgoing messages. Click Add to create criteria and set actions. For example, you could have all messages from a particular sender, subject, date, status, or size sorted to a selected folder. Or you could have messages matchingyour criteria deleted, assigned a color, or play a sound clip. Evolution also supports many common features, such as printing, saving, and view- ing e-mail messages in various ways. The help system that comes with Evolution(click the Help button) includes a good manual, FAQ, and service for reporting bugs. Getting ThunderbirdOne open source e-mail client has gotten a lot of attention before it s even reachedversion 1 status. Thunderbird, from Mozilla.org, is being touted as Mozilla s next- generation e-mail client. Projects listed with versions of less than 1, such as .5 or .7, are considered to notbe fully completed and tested. Thunderbird is included with Fedora Core 3, which is on the DVD that comes withthis book. However, because Thunderbird is not being delivered with every Linuxdistribution yet, youmay need to download it to try it out go to www.mozilla.org/products/thunderbird. Or, you can find out if there is a package availablefor your distribution (for example, there s a Thunderbird package for Fedora athttp://download.fedora.us). Note29_
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552Part IVRunning Applications .Delete e-mail After you have read a message, select it and press the Deletekey. Choose View.Hide Deleted Messages to toggle whether you can seedeleted messages. Choose Actions.Expunge to permanently remove all mes- sages marked for deletion in the current folder. .Send and receive Click the Send/Receive button to send any e-mail queuedto be sent and receive any e-mail waiting for you at your mail server. (You maynot need to do this if Evolution is configured to download your messagesevery few minutes. Click Tools.Settings, and then double-click on your mailaccount. The Receiving Options tab indicates if automatic mail checking isbeing done.) .Compose e-mail Choose New.Mail Message. A Compose a Message win- dow appears. Type your recipient s e-mail address, enter a subject line, andfill in the body of the message. Click Send when you are finished. Buttons onthe Compose window enable you to add attachments, cut and paste text, choose a format (HTML or plain text), and sign the message (if you have setup appropriate keys). .Use address books Click the Contacts button to see a list of names, addresses, and other contact information for the people in your address book. When youcompose a message, click the To or CC buttons to select addresses from thebook to add as recipients for your message. .Create folders If you like to keep old messages, you may want to save themoutside your Inbox (so it won t get too junked up). To create a folder in whichto keep them, right-click the Inbox and select New Folder. You can choose tostore the new folder as a subfolder to any existing folder. Type a folder nameand click OK. .Move messages With new folders created, you can easily move messagesfrom your Inbox to another folder. The easiest way is to simply drag-and-dropeach message (or a set of selected messages) from the message pane to thenew folder. .Search messages Type a keyword in the search box over your e-mail mes- sage pane and select whether to search your message by subject line, sender, recipient, or message body. Click Find Now to search for the keyword. Afterviewing the messages, click Clear to have the other messages reappear. Managing E-Mail with Virtual FoldersManaging large amounts of e-mail can become difficult when the messages youwant to refer span several folders, dates, or senders. With virtual folders (vfolders), you can identify criteria to group together messages from all your mail folders soyou can deal with them in one vfolder. Here s a procedure for creating a vfolder: 1.With Evolution open to read mail (click Inbox to get there), selectFile.New.Folder. A Create New Folder pop-up appears. 2.Select VFolders, type a folder name (like FromJohn), and click OK. A NewVFolder pop-up appears.
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551Chapter 21E-Mailing and Web BrowsingFigure 21-3:Evolution can be used to manage your mail, appointments, and tasks. Evolution is a groupware application, combining several types of applications thathelp groups of people communicate and work together. The features of Evolutioninclude the following: .E-mail A complete set of features for getting, reading, managing, composing, and sending e-mail on one or more e-mail accounts. .Contacts Create contact information such as names, addresses, and tele- phone numbers for friends and associates. A Categories feature helps youremember who gets birthday and anniversary gifts. .Calendar Create and manage appointments on your personal calendar. Youcan e-mail appointment information to others and do keyword searchesof your calendar. .Tasks Organize ongoing tasks into folders. Features recently added to Evolution include improved junk-mail handling andvfolders (for managing multiple physical folders as one folder). Receiving, Composing, and Sending E-MailEvolution offers a full set of features for sending, receiving, and managing youre-mail. Here s a quick rundown on these tasks: .Read e-mail Click Inbox in the left column. Your messages appear to theright. Message headers are in the upper right; the current message is displayedin the lower pane. Double-click a message header to display it in a separatewindow.
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550Part IVRunning ApplicationsFigure 21-2:Create filter rules to sort or highlight your e-mail messages. A nice feature of Mozilla s filtering rules is that you can apply the rules after the factas well. If you decide you want to move all messages in your Inbox from a particularperson to a different folder, for example, you can open the Message Filters window, create a rule to move the selected messages, select Inbox, and click Run Now. For junk mail, with a mail message selected, click the Junk button in the toolbar. The message is marked as junk. Your selection helps teach Mozilla what you thinkis junk mail. Choose Tools.Run Junk Mail Controls on Folder and Mozilla Mail willlook for other messages that look like junk mail. (You can take the junk marker offof any message you think is not junk.) Then select Tools.Delete Mail Marked asJunk in Folder, and the junk mail is deleted. To open a window to configure how youhandle junk mail, select Tools.Junk Mail Controls. Managing E-Mail in EvolutionIf you are using Fedora Core, Evolution is the e-mail client that you can start rightfrom the desktop (look for the envelope icon on the panel). After you launchEvolution for the first time and run the Startup Assistant, the Evolution windowappears, showing the different types of operations you can perform. Figure 21-3shows an example of the Evolution window.
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549Chapter 21E-Mailing and Web BrowsingIf you want to quit and finish the e-mail message later, choose File.Save As.Draft, and then click the X in the upper-right corner to close the window. When you areready to resume work on the message, open the Draft folder in the Mozilla Mail win- dow and double-click the message. Filtering Mail and Catching SpamMozilla Mail can do more with incoming messages than just place them in yourInbox. You can set up filters to check each message first and then have Mozilla Mailtake an action you define when a message matches the rule you set up. For example, your filter can contain a rule that checks the subject, sender, text body, date, priority, status, recipients, or age in days of the message for a particular word, name, or date, as appropriate. If there is a match, you can have Mozilla Mail put thatmessage in a particular folder, label it with a selected phrase, change its priority, orset its junk-mail status. You can add as many rules as you like. For example, you can .Have all messages sent from a particular address sorted into a separate mailfolder. For example, I do this so that important mail doesn t get lost whenthere s a lot of activity on the mailing lists to which I subscribe. .Mark incoming messages from important clients as having highest priority. .Have messages from particular people or places that are being mistakenlymarked as spam change their junk status to Not Junk. To set up filter rules in Mozilla Mail, choose Tools.Message Filters. The MessageFilters pop-up appears. If you have multiple mail accounts, select the accountyouwant to filter. Then click New. From the Filter Rules pop-up window, choose thefollowing: .For incoming messages that Create what to match on. You can check partsof a message in different ways. For example, you can check whether theSender is in the address book. You can check what the Priority is: low, medium, or high. You can create multiple rules for a filter (click More to addanother rule), and then choose if you want to match all or any of the rules tocontinue to the action. .Perform these actions The information in this section describes what to dowith a message that matches the rules you ve set. You can have the messagemoved to any existing folder, or label the message. With labels, the messageappears in a different color depending on the label: important (red), work(orange), personal (green), to do (blue), or later (purple). You can also changethe message priority. Figure 21-2 shows a rule I created to highlight mail from my friend Tweeks in red(Important) when it comes in. Tip29_
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548Part IVRunning Applications .Search messages You can use the search feature to retrieve messages thatare in one of your mail folders. With the folder you want to search being thecurrent folder, type a word to search on into the Subject or Sender Containsbox. Messages with sender names or subject lines that don t contain thatstring will disappear from the list of messages. To do more detailed searches, choose Tools.Search Messages. Composing and Sending MailTo compose e-mail messages, you can either start from scratch or respond to anexisting e-mail message. The following are some quick descriptions of how to createoutgoing mail: .New Messages To create a new message, choose Message.New Message(or click Compose on the toolbar). .Reply to Messages To reply to a mail message, click on the message on theright side of your screen and then choose Message.Reply (to reply only tothe author of the message) or Message.Reply to All (to reply to everyonelisted as a recipient of the message). .Forward Messages To forward a mail message, click on the message ontheright side of your screen and then choose Message.Forward. You canalso forward a message and have it appear in the text (Message.ForwardAs.Inline) or as an attachment (Message.Forward As.Attachment). In each case, a mail Compose window appears, in which you compose your e-mailmessage. As you compose your message in the Compose window, you can use: .Address book Add e-mail addresses from your personal address book (orfrom one of several different directory servers) by selecting Options.SelectAddresses. A list of your stored addresses appears for you to choose from. Click Collected Addresses to see a list of addresses that have been collectedfrom e-mail messages you have received. .Attachments Add attachments such as a word-processing file, image, orexecutable program by choosing File.Attach File and then selecting a filefrom your file system to attach. (You can also choose File.Attach Web Pageto choose the URL of a Web page that you want to attach.) .Certificates Add certificates or view security information about your mailmessage by selecting View.Message Security Info. When you are finished composing the message, click Send to send the message. Ifyou prefer, queue the message to be sent later by choosing File.Send Later. (SendLater is useful if you have a dial-up connection to the network and you are not cur- rently online.)
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547Chapter 21E-Mailing and Web BrowsingA new Junk Mail feature was recently added to Mozilla Mail. With it, Mozilla Mailautomatically tags any message it believes to be junk mail with a blue recycle-binicon. Using the Junk Toolbar, you train the Junk Mail feature by telling it when amessage is or isn t junk mail. After you have identified which messages are junkmail, you can automatically move incoming junk mail to the Junk folder. Connecting to the Mail ServerAfter you have set up your mail accounts in Mozilla Mail, you can explicitly ask todownload any available mail messages from the server (for POP accounts). To dothat, click the Get Msgs button. You are prompted for the password for your account on the mail server. Using thatpassword, Mozilla Mail downloads all your messages from the mail server. It down- loads messages again every 10 minutes, or you can click the Get Msgs button atanytime. If you want to change how often mail is downloaded, or other features of youraccount, choose Edit.Mail & Newsgroup Account Settings. Under the e-mailaccount you added are categories to change the setup and behavior of the account. (Click Server Settings to change how often, if at all, new messages are automaticallydownloaded from the mail server.) Managing Incoming MailVarious ways exist to store and manage the e-mail messages in Mozilla Mail. Here sa quick rundown of how to manage incoming mail: .Mail folders Mail messages are stored in folders in the left column. Thereshould be a separate heading for each mail account you have. For each mailaccount, incoming messages are stored (by default) in your Inbox folder. Youcan create additional folders to better keep track of your mail (right-click Inboxand select New Folder to add a folder). Other folders contain drafts of messagesset aside for a time (Drafts), templates for creating messages (Templates), mes- sages you have sent (Sent), and messages that you have discarded (Trash). .Sort messages Messages are sorted by date for the folder you select, in theupper-right corner of the display. Click the headings over the messages tosort by subject, sender, or priority. .Read messages When you select a message, it appears in the lower-rightcorner of the display. Click the e-mail address from the sender and a menuenables you to add that address to your address book, compose mail to thataddress, copy mail to that address, or create a filter from that message. .Filter mail When Mozilla Mail grabs your e-mail from the mail server, itdrops it into the Inbox associated with your mail account by default. MozillaMail 1.7, however, has some nice features for checking each message for infor- mation you choose, and then acting on that message to move it to anotherfolder, label it, or change its priority. See the Filtering Mail and CatchingSpam section later in this chapter for details. Tip29_
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545Chapter 21E-Mailing and Web BrowsingInitial configuration for text-based e-mail clients is described later in this chapter. Information you will need to configure your e-mail accounts is much the same forthe different graphical e-mail clients covered in this chapter: .Name Enter your name as you want it to appear on outgoing messages. .Email Address Enter the e-mail address from which you are sending. Youmay also be offered the opportunity to supply a different reply-to address, ifyou want replies to go to an address other than the one you sent from. .Mail server type Most mail servers are POP3 or IMAP type servers. (Configuring those types of servers is discussed in Chapter 24.) .Server names Enter the names of the servers you will use to send outgoinge-mail and receive incoming e-mail. The names can be fully qualified domainnames (such as mail.linuxtoys.net) or IP addresses. In many cases, theincoming and outgoing mail servers are the same. .User name Enter the name by which the mail server knows you. For exam- ple, if your e-mail address were chris@linuxtoys.net, your username to themail.linuxtoys.net server might simply be chris. However, it s possible thatyour username on the mail server might be different, so you should find thatout from the administrator of your mail server. .Account title Enter the name that you want to call this mail account so youcan refer to it later in your list of mail and news group accounts. .Authentication type Indicate the type of authentication to use when youget your mail (sometimes authentication is needed to send your mail as well). Password authentication is normal. Usually you can have your e-mail clientremember your password if you want. Typically, you are prompted for thepassword the first time you connect to get your mail. This is most of the basic information you need to start getting and sending e-mail. However, you may want to further tune how your e-mail client interacts when it getsand sends e-mail. Tuning Up E-MailWith your basic settings done, you should be ready to start sending and receivingyour e-mail. Before you do, however, you should consider some of the other set- tings that can affect how you use mail: .Automatically check messages You can set your e-mail client to automaticallycheck and download your messages from the mail server every few minutes. .Leave messages on server If you turn this feature on for a POP server, youre-mail messages remain on the server after you have downloaded them toyour e-mail client. People sometimes turn this feature on if they want to check29_
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544Part IVRunning Applications .Address book You need to export your current address book to a formatthat can be read by your new e-mail client and import it to your new e-mailclient. To transition to Linux, you may want to add a cross-platform e-mail client such asMozilla Mail or Thunderbird to your Windows systems so that you can get at yourresources (addresses, stored mail messages, and so on) during the transition toyour new mail client. When you eventually move off Windows altogether, MozillaMail or Thunderbird for Linux will work almost exactly as it does in Windows. If your current e-mail server is a Microsoft Exchange 2000 server, you need to getaXimian Connector for Microsoft Exchange license to allow Evolution to accessinformation from that server. The license, which once needed to be purchased, cannow be obtained from Novell (which owns SUSE). Check here for availability: www.novell.com/products/connector/download.html. Getting Started with E-MailMost Linux systems include an e-mail client that you can select on a panel or byleft-clicking on the desktop to bring up a menu. Look for an envelope icon on apanel or a submenu labeled something like Internet. If you want a graphical e-mailreader, you can start by looking for one of these clients: Evolution, Mozilla Mail, Thunderbird, and KMail. After you have launched your chosen e-mail client, you need some information touse it. When you first start most graphical e-mail clients, a configuration screen ofsome sort asks you to set up an account. Here s how to begin setting up a mailaccount for the e-mail clients described in this chapter: .Evolution The Evolution Setup Assistant starts the first time each useropens Evolution. After that, select Tools.Settings from the main Evolutionwindow. Then choose Mail Accounts and double-click the mail account youwant to modify. .Mozilla Mail An account wizard starts the first time you open Mozilla Mail. After that, you can set up or modify accounts from the Mozilla Mail window byclicking Edit.Mail & Newsgroups Account Settings. .Thunderbird This is a next-generation mail client from the people whobring you Mozilla (Mozilla.org). The fact that as of this writing, it is not yetat version 1 (it s at 0.7) implies that it is not ready for prime time yet. With itsmore advanced security features, you might consider Thunderbird, if youdon t mind a glitch here and there. Thunderbird is meant to be a complementto Mozilla s Firefox. .KMail From the KMail window, select Settings.Configure KMail. From theConfigure KMail window that appears, select the Network icon. From there, you can click on Sending or Receiving tabs to configure your outgoing andincoming e-mail settings.
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